EVK Data Protection Regulation
1. DATA OF THE COMPETENT PERSON
EVK DI Kerschhaggl GmbH (Ltd.)
8074 Graz, Austria, Europe
Phone: +43 316 461 664
Fax: +43 316 461 664-14
Provincial Court Graz, FB (“Firmenbuchnummer” - Company Register Number) 265990m International Turnover
Tax Identification Number: ATU 61892517, following briefly referred to as “EVK DI Kerschhaggl GmbH (Ltd.)”
In principle, you shall have the rights to access by the data subject, rectification, erasure, restriction of processing, data portability and object. For this purpose, you are requested to contact us. If you think that the processing of your data infringes data protection law or your claims in connection with data protection law have been violated in a different manner whatsoever, you can complain with the data protection authority.
2. WEBSITE AND NEWSLETTER
The fact that you use the website means that you consent to the way of saving and using your data that is described in this declaration. Amendments to this Data Protection Declaration will directly be made on this site. Thus, you will always be informed on what data EVK DI Kerschhaggl GmbH (Ltd.) saves and uses. We as operator of the website take the protection of your personal data very seriously. We treat your personal data confidentially and act in conformity to the legal data protection regulations as well as to this Data Protection Declaration.
2.2 Use of data and earmarking of the data
What information do we collect for what purpose?
2.2.1 IP (Internet Protocol) Addresses
IP Addresses are needed for website management and demographic information. If you visit our website, we will recognize your domain name. As for your e-mail address, we will only recognize it if you directly make it known to us by completing a form or sending an e-mail.
2.2.2 Cookies Cookies
are used for personalized contents in order to avoid the need to enter passwords repetitively or to adapt the range of information to the user behaviour. At your visit of our website, your surfing behaviour can be evaluated statistically. As a rule, your surfing behaviour will be analyzed anonymously.
2.2.3 User registration
After you have registered, we will send information or production information, messages or advertising materials that you have requested.
2.2.4 E-mail addresses
If you state your e-mail address, we will communicate with you via e-mail. We will not pass on your e-mail address to third parties outside EVK DI Kerschhaggl GmbH (Ltd.). If you do not want to receive any e-mails from us any more, you can unsubscribe them, at any time. Should you also send personal data when sending an e-mail to EVK DI Kerschhaggl GmbH (Ltd.), we will treat this data confidentially just as well. 2.2.5 Registration to events (courses, webinars) Our website includes registration forms, which you can complete in order to request information, products and services. Data sent to EVK DI Kerschhaggl GmbH (Ltd.) will exclusively be used by us for this special process.
2.3 Links to other websites Our website also includes links to other websites provided by third-party providers. EVK DI Kerschhaggl GmbH (Ltd.) shall not be responsible for the data protection precautions or contents of other websites.
2.4 Newsletter data
If you would like to refer to the newsletter offered on the website, we will need to ask you for an e-mail address as well as information enabling us to review whether you are the holder of the stated e-mail address and agree to receive the newsletter. Further data will not be acquired or will only be acquired on a voluntary basis. We will exclusively use this data for sending information requested and will not pass it on to third parties. Data entered into the registration form for the newsletter will exclusively be processed on the basis of your consent. You can revoke your consent to our saving the data and your e-mail address and to our using this data for sending the newsletter, at any time, for example by clicking on the “Austragen” (“Unsubscribe”) link in the newsletter. The lawfulness of the data processing processes that have already occurred will remain unaffected from this revocation. The data you have stored for purposes of getting the newsletter will be saved until you delete your name from the list of recipients of the newsletter and will be erased after you have unsubscribed from the newsletter. Data that has been saved by us for other purposes (e.g. email addresses for the member area) will remain unaffected from this.
2.5 Contact form
If you send us inquiries by using the contact form, information you give in the inquiry form, including the contact data that you have stated there, will be saved by us for purposes of processing the inquiry and in the event of follow-up questions. We will not pass this data on without your consent. This means that data entered into the contact form will exclusively be processed on the basis of your consent. You can revoke this consent, at any time. An informal message sent via e-mail will be sufficient for this. The lawfulness of the data processing processes conducted until revocation will remain unaffected from this revocation. Data entered in the contact form by you will remain with us until you ask us to erase it, revoke your consent to this data being saved or the purpose of saving of data no longer exists (e.g. upon completion of the processing of your inquiry). Compulsory legal stipulations - above all retention periods - will remain unaffected from this.
2.6 SSL (Secure Sockets Layer) or TLS (Transport Layer Security) encryption
For safety reasons and for protecting the transmission of confidential contents, e.g. orders or inquiries, which you send to us as operator of the site, this site uses an SSL or TLS encryption. You can recognize an encrypted connection as soon as the address line of the browser changes over from “http://” to “https://” and the key icon appears in your browser line. As soon as SSL or TLS encryption has been activated, data that you send to us cannot be read by third parties.
2.7.1 Objection to data acquisition by Google Analytics
2.7.2 Use of Google AdWords Remarketing
2.7.3 Demographic features at Google Analytics
2.7.5 Google Maps
3. DATA PROTECTION INFORMATION
EVK DI Kerschhaggl GmbH (Ltd.) saves data for purposes for fulfilling orders and consecutive customer service:
3.1 Personal data and their processing
For example, name, street or road, country, postal code, place, phone numbers, e-mail addresses, International Turnover Tax Identification Number, Company Register Number, contact persons, in case of SEPA Debit Notes (SEPA = Single Euro Payments Area): bank data, correspondence, license and update information according to the order, contact origin, registration data, client information.
3.2 Passing on of data to third parties
Data will only be passed on to third parties (e.g. licensors, mail order firms, banks, legal representatives (for business transactions), trustees, courts (if required), administrative bodies (if required), collaborating contracting and business partners, providers (IT Providers), insurance companies (if required)) if this is necessary for fulfilling the contract.
3.3 The processed data may be transmitted to the following third countries / to the following international organizations:
3.4 Secrecy EVK DI Kerschhaggl GmbH (Ltd.) undertakes to keep the data acc. to § 6 of the Data Protection Act and Art. 28 al. 3 of the General Data Protection Regulation (GDPR) in the applicable versions itself and to ask its employees and persons employed in performing its obligations to do so.
3.5 Agreement about Contract Data Processing acc. to the GDPR Any information on the processing of personal data can be found in the Agreement about Contract Data Processing. If EVK DI Kerschhaggl GmbH (Ltd.) acts as an order processor, the Agreement about Contract Data Processing will have to be signed.
4. DATA PROTECTION INFORMATION - MAINTENANCE SERVICES
4.1 Information needed for services included in the Maintenance Contract If services stated in the Maintenance Contract are availed of, EVK DI Kerschhaggl GmbH (Ltd.) will save data (phone calls, e-mails, letters, written records) electronically for purposes of traceability of the questions and issues reported, error analysis and related support information, etc.
4.2 Information needed for fee-based services In case of services to be invoiced, a work report will be written. This report will be sent to you or the designated contact person via e-mail in order to ask you or the designated contact person to acknowledge that the service has been provided.
5. DATA PROTECTION INFORMATION - DATA INVENTORIES
5.1 Your data inventories EVK DI Kerschhaggl GmbH (Ltd.) shall not be obliged to review permissibility of data provided by you in the sense of regulations relating to data protection law. You shall be responsible for meeting the requirements for obtaining consent, reporting and secrecy that may need to be met according to the stipulations of data law (Data Protection Act, General Data Protection Regulation).
6 DATA PROTECION INFORMATION - CONTRACT DATA PROCESSOR
The following services provided by EVK DI Kerschhaggl GmbH (Ltd.) can be assigned to the term of contract data processing in the sense of the GDPR.
6.1 Support services provided at the client’s These services include training for introducing the software and hardware or other services provided at your site.
6.2 Support using access enabled by remote maintenance For enabling EVK DI Kerschhaggl GmbH (Ltd.) to process an inquiry, you grant EVK DI Kerschhaggl GmbH (Ltd.) direct access to your system.
6.3 Support using access enabled by software For enabling EVK DI Kerschhaggl GmbH (Ltd.) to process an inquiry, EVK DI Kerschhaggl GmbH (Ltd.) will create an on-line session on your workstation. Before this service is provided, you will have to acknowledge access before the screen content is transmitted.
6.4 Error analysis using the client’s data If your data is needed to analyze errors or provide services, you will transmit this data to EVK DI Kerschhaggl GmbH (Ltd.) by using a secure server.
7. DATA PROTECTION INFORMATION - JOB APPLICATIONS
7.1 Data acquisition In the course of your job application, following data will be processed by us: name, e-mail, address, phone number, application documents (application letter, curriculum vitae, diplomas and certificates and the like) or data you have made available to us on a voluntary basis.
7.2 Purpose of data acquisition / passing on Your personal application data will exclusively be acquired and processed for the sole purpose of recruiting within our company. Your data will only be forwarded to our company’s Divisions or Departments responsible for the concrete application process. Your data will not be passed on to third parties. If an employment relationship is established, data saved in the course of the application process will be used for measures to be taken before concluding the contract (preparation of the contract of employment).
7.3 Retention period of the application data Your application data will be erased six months upon completion of the application process. This will not apply if legal provisions are opposed to erasure, continued saving is necessary for purposes of evidencing or you have explicitly consented to a longer saving period. If we cannot offer you a position to be filled but think because of your profile that your job application might be interesting for future job offers, we will save your personal application data for twelve months as far as you explicitly consent to such a saving and use.
8. YOUR RIGHTS
8.1 Right of access by the data subject (Art. 15 of the GDPR) Acc. to Article 15 of the GDPR, you shall, at any time, be entitled to apply for being informed on data about you that EVK DI Kerschhaggl GmbH (Ltd.) has saved. In case of doubt, EVK DI Kerschhaggl GmbH (Ltd.) can request additional information for purposes of acknowledging your identity.
8.2 Right of rectification (Art. 16 of the GDPR) If EVK DI Kerschhaggl GmbH (Ltd.) processes personal data that is incomplete or faulty, you can demand rectification or supplementation of this data.
8.3 Right to erasure (“right to be forgotten”) (Art. 17 of the GDPR) You shall be entitled to demand the erasure of your data from EVK DI Kerschhaggl GmbH (Ltd.) if one of the following reasons applies: (a) The personal data no longer is necessary for the purposes for which it has been acquired and/or processed. (b) You revoke your consent, and there is no legal basis for further processing/saving. (c) You object to processing, and there are no justified reasons for further processing. (d) Your data is processed unlawfully.
8.4 Right to restriction of processing (Art. 18 of the GDPR) You can demand restriction of processing from EVK DI Kerschhaggl GmbH (Ltd.) if (a) you contest the correctness of processing; this shall be applicable for the period that enables EVK DI Kerschhaggl GmbH (Ltd.) to review the correctness of data; (b) processing of data is unlawful, but you refuse erasure; (c) data no longer is needed by EVK DI Kerschhaggl GmbH (Ltd.) for the intended purpose but this data still is needed to assert or defend legal claims; (d) you have objected to processing of data
8.5 Right to data portability (Art. 20 of the GDPR) You shall be entitled to receive your personal data in a machine-readable format as far as data has been saved by EVK DI Kerschhaggl GmbH (Ltd.) because of your consent or in order to fulfil a contract and processing is done by means of automated processes.
8.6 Right to object (Art. 21 of the GDPR) If your personal data is processed by EVK DI Kerschhaggl GmbH (Ltd.) based on Art. 6 al. 1 lit. b or f, you will, at any time, have the right to object as far as there is no overriding interest warranting protection of data. You can object to advertising being sent without stating reasons, at any time. 9. Topicality of amendment to this Data Protection Declaration This Data Protection Declaration is currently applicable and has the status of May 2018. Due to the further development of our website or based on changed legal or regulatory requirements, it can become necessary to amend this Data Protection Regulation. The respectively applicable Data Protection Declaration can be called and printed by you on the website at www.evk.biz
+43 316 461664 10